Information we ask for
When registering or editing their profile pages students are asked to give:
- First name and last name
- Email address
- Home postcode
- Date of birth
Each student on the site gets to ask questions, take part in live chats and vote. The username and the display name is shown when you ask a question or take part in a live chat – so we know who is asking. We need your email address so that we can tell you when your questions have been answered and to tell you who has been voted off.
Student usernames are tied together, which means we can work out which teacher and school each student account belongs to.
If you access the site through Social Media login — which means your account is linked to either your Facebook, Twitter or Google account — it will automatically send emails to the address connected to that account.
What is visible on the site
Students — No one will be able to see your real name or email address. Only the administrator can see all of that. Your real name NEVER gets used without your permission EXCEPT if you break our house rules severely and we need to contact your teacher. Anything you put on the site is just linked to the username you chose.
Teachers — Your name will appear on your chat booking, however if you’d rather it didn’t display simply don’t fill out your name on your profile. Student names will not appear anywhere on the site.
Your contact details
Students — Your email address is only used to contact you about the event, to let you know your questions have been answered, to let you know who has been evicted and to ask you for feedback about the event. Whenever we email you there will be an Unsubscribe option at the bottom of the email.
We certainly do NOT share your contact details with anyone else without you giving permission. No companies, no sponsors.
Medics and teachers — The same as above goes for medics and teachers except that we email you about the project and other events that we feel you may be interested in. Medics’ emails will only be shared with the sponsor and you can always unsubscribe. The only time we use your phone number is if there is a problem, it will NOT be used after the event has finished.
Sharing student data with schools
Students, sometimes we will be required to share your name and email with your teacher. This will happen if you break any of the House Rules.
If you are a prize winner we will need to share your name with the school, if you object to this please email email@example.com
Sharing student data with universities
We want to be able to tell people about how I’m a Medic affects the people taking part over time. That means we and our funders need to see what people who take part in the project go on to do in the future, for example looking at whether taking part makes people more likely to apply to study medicine.
We, Mangorolla CIC, the organisers of this project, will use the data we collect in accordance with the Data Protection Act 1998. It will be used to evaluate participation in the I’m a Medic project. For research, monitoring and evaluation purposes only, data including your full name, date of birth, and home postcode may be shared with partner universities. We will ensure they also plan to use and store the data in accordance with the Data Protection Act 1998 before sharing any data.
This means they might look at how students interact with a variety of projects and whether that makes them more likely to apply to and attend a university. It’s important to them. And us.
You will not be get contacted by us or them for any reason other than research, unless you give specific permission.
We, Mangorolla CIC, will not use these records in any way which will affect any learner individually. We will not give or show any data to anyone who is unauthorised to receive it. Records will be destroyed when no longer required. Any personal data collected from students under the age of 13 will be deleted at the end of the event.
Under the Data Protection Act 1998 you have the right to a copy of the data held about you by us. If you would like a copy of the data you have supplied to us, please contact firstname.lastname@example.org
If you do not wish for your details to be used in the way outlined above, or you have any questions concerning the sharing of your data, please email: email@example.com
During the event our computers put a session cookie on your computer. If you block this cookie the site can’t work, so please don’t do that. A session cookie is a small file that identifies who you are. It allows you to vote once, to ask questions and take part in live chat showing the screen name you choose (we will never put your real name on the site). After you log off the cookie is removed from your computer.
As you use the site we do record some information that could be traced to you. We record how you vote so we can check the evictions are done fairly if necessary. This information NEVER gets released though, except on your profile page where logged in users in your zone will be able to see the medic you most recently voted for.
We also record what questions you ask and what you say in the live chat. We do this so the medics know who they are talking to – at least they know your username. We also record when you log-in and where you log-in from (your IP address). We log the IP address so that if someone registers on the site claiming to be someone else then we can see where they are logging on from. It also helps us track any technical issues.
That sounds like a lot but it doesn’t get given away and nobody will be able to trace it to you.